National Trails Symposium Sponsors -- Join these generous Symposium Sponsors to make the Millennial Symposium the best ever!

Back to 2002 Symposium Index -- Current Sponsors of the National Trails Symposium -- Symposium Registration Information

The 16th National Trails Symposium, Nov. 10-13, 2002 -- Presented by AMERICAN TRAILS

Join our Symposium Sponsors to make this Symposium the best ever!

SPONSOR/EXHIBITOR CONTRACT

To reserve your space, please return completed contract along with full payment.

Company/Organization Name______________________________________________________________

Contact Name__________________________________________________________________________

Title__________________________________________________________________________________

Address_______________________________________________________________________________

Phone__________________________________ -- Fax____________________________________

E-mail Address_____________________________________________________________

Web Address______________________________________________________________

Exhibit Staffer(s):

Name_______________________________________________ Phone_____________________________

Description of Products or Services: Write/type description exactly as you would like it to appear in the Guide to Exhibitors. Please limit to 100 words. Use additional page as needed. American Trails is not responsible for mistakes due to illegible descriptions.

_________________________________________________________________________________________

Set-up hours are: 6:30 a.m. - 3:00 p.m. on November 10th.
We understand that exhibits MUST be set up by 3:00 p.m. November 10th.
We understand that exhibits MUST remain open until 6:00 p.m. on November 13th.
We understand that exhibits must be completely dismantled by 5:00 p.m. on November 14th.
A confirmation letter will be mailed upon receipt of signed contract and payment. An Exhibitors Kit, including information about shipping arrangements, electricity costs, and special needs will be sent to exhibitors in September. General Symposium registration and hotel information will also be provided as it becomes available.

RULES AND REGULATIONS

1. The American Trails office will assign space based on receipt of payment and space constraints on a first-come, first-served basis.

2. Contracts should be completed and returned as soon as possible to ensure a space is available.

3. Payment in full is due with the complete contract.

4. Provisions for shipping or receiving of all exhibits will be provided to the exhibitor. The set up and breakdown are the full responsibility of the exhibitor.

5. Every reasonable precaution will be taken by American Trails to protect property during installation, show period and removal. However, neither American Trails nor any officers/staff/agents or volunteers are responsible for protecting the property of exhibitors from theft or damage. Doors will be locked prior to and following exhibit hall hours. Exhibitors are advised to carry appropriate insurance.

6. The sponsor/exhibitor agrees to indemnify and hold harmless American Trails, the Florida Department of Environmental Protection ~ Office of Greenways & Trails, their agents or assigns, Symposium sponsors, or the Symposium facilites or hotels from any responsibility for or any damage to, or loss of, or destruction of the exhibitor's property or injuries to the exhibitor, the exhibitor's representative, agent or employee, and all claims for such loss, damage, destruction, or injury will be waived by the exhibitor, thereby exempting and indemnifying American Trails, the Office of Greenways & Trails their agents or assigns, Symposium sponsors, or the Symposium facilitie or hotels from any such claims.

7. Exhibitors may sell their products or services at the Symposium, and are responsible for paying all required taxes. The exhibitor shall abide by all the provisions of the Rules and Regulations and with the local county fire department and other regulations, as well as the Symposium facilites' and hotels' regulations. All decorative materials must be flameproof.

8. Request for cancellation/refund of exhibit space (Wood Stork and Pelican only) must be made in writing to American Trails and postmarked no later than September 30, 2002. A cancellation fee of $200.00 per exhibit space will be retained. Cancellations after September 30, 2002 will cause the forfeiture of the entire booth fee. If the Exhibit Hall completely sells out and the vacancy caused by a cancellation is resold, all fees minus a $75.00 service charge will be returned following the Symposium.

9. All rules and regulations not covered herein are subject to the decision of the Symposium Co-Chairs.

American Trails does not discriminate on the basis of race, color, sex, national origin, religion, age or ability.
Call the American Trails office at (530) 547-2060, if you need special accommodations.

SPONSOR/EXHIBITOR COMMITMENT -- (See details of benefits of being a sponsor/exhibitor)

$________________Bald Eagle ($10,000 to $25,000 or more)

$________________Great Blue Heron ($5,000)

$________________Sandhill Crane ($2,500)

Osprey ($1,000)

$________________ a) an 8' x 10' exhibit booth, OR

$________________ b) an 8' x 8' indoor exhibit booth and one outside exhibit

Pelican

$________________ a) 8' x 8' exhibit booth and one full registration ($700) OR

$________________ b) 8' x 10' exhibit booth and one full registration ($800)

Wood Stork -- NONPROFIT ONLY

$________________a) 8' x 8' exhibit booth ($250) OR

$________________b) 8' x 10' exhibit booth and one full registration ($450)

$________________Snowy Egret "Trail of States" ($200)

$________________White Ibis "Trail of Advocacy" ($200)

$________________Sandpiper ($75)

$________________Total

A signed contract and payment in full is required to reserve exhibit booth space and to become a sponsor.

FORM OF PAYMENT

BY CHECK -- Check # ________________________

Make check payable to American Trails and mail to:

American Trails, Symposium Sponsorships & Exhibits, P.O. Box 491797, Redding, CA 96049-1797

BY CREDIT CARD -- ___ Visa or ___ Mastercard -- (we do not accept Discover, Diners Club, or American Express)

Card # __________________________ Expiration Date __________

Name as it appears on card ____________________________________________________

Signature _________________________________________________________________

YOU MAY FAX THIS COMPLETE CONTRACT IN TO THE AMERICAN TRAILS OFFICE IF YOU ARE PAYING BY CREDIT CARD

Fax: (530) 547-2035

I will provide items for the Door Prize Drawing: Yes__ No__

Item(s) to be given away:___________________________________________________________________

______________________________________________________________________________________

I would like to contribute item(s) to the Symposium Silent Auction: Yes__ No__

If yes, item(s) to be donated:

________________________________________________________________Value: $________________

Please bring Door Prize and Silent Auction items directly to the Symposium. Vendors will be given recognition for their contribution(s). If you wish to send Silent Auction items, please contact the American Trails office for details.

_____I am interested in advertising on the American Trails' website and/or in American Trails' newsletter, Trail Tracks. I realize that as a sponsor/exhibitor of the Symposium, I am entitled to a 10% discount on a one-year advertising contract. Please send me an Advertising Package.

PLEASE SIGN CONTRACT

I have read the Rules and Regulations and the requirements stated herein and agree to abide by them as detailed, all of which are part of this contract and are binding upon the exhibitor.

Signature________________________________________________________Date________________

Contact the American Trails if you need additional information:

Phone: (530) 547-2060 -- Fax:(530) 547-2035

Address: American Trails, Symposium Sponsorships & Exhibits, P.O. Box 491797, Redding, CA 96049-1797

E-Mail: Symposium@AmericanTrails.org

Symposium updates will be posted on the American Trails Web site at www.AmericanTrails.org

REMINDER: Take advantage of these Discounts!

All sponsorships/exhibits paid in full by April 30, 2002 will receive a 15% Discount off exhibitor fee.
All sponsorships/exhibits paid in full by June 28, 2002 will receive a 10% Discount off exhibitor fee.
RESERVE YOUR SPACE EARLY!

American Trails, P.O. Box 491797, Redding CA 96049-1797 Symposium@AmericanTrails.org -- (530) 547-2060 -- Fax: (530) 547-2035

Thank you for visiting the American Trails website: http://www.AmericanTrails.org

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