REQUEST FOR PROPOSAL: Universal Accessibility and Byways Training Development

Proposals must be received by: 3:00 PM CDT, Friday, May 29, 2009

The America's Byways Resource Center has determined that a key element of sustainable byways is their ability to plan for and provide accessible experiences for people of all abilities. As byway organizations work to provide for a safe and memorable visitor experience along their byways, they require an understanding of disabilities, accessibility, and principles of universal design, as well as their legal responsibility to be in compliance when using Federal dollars for byway projects. To support this need, the Resource Center hired a consultant in 2008 to review and analyze the current capacity of the byway
community to fully understand accessibility issues related to the byway experience. This work yielded a report, Accessibility Byways Training Initiative: Findings and Recommendations, which provides a variety of suggested actions to accomplish this goal. The Resource Center seeks a contractor to review said document and propose a training program from the suggested needs.

A contract will be awarded to a consultant company that meets all requirements of this Request. The successful consultant must be qualified and capable to provide the expertise necessary to review, assess, develop, field test and finalize training tools and resources appropriate to the development of a universal accessibility curriculum for the byway community. A copy of the final report, Accessibility Byways Training Initiative: Findings and Recommendations, can be obtained by contacting the project manager.

The Federal Highway Administration (FHWA) administers the National Scenic Byways Program (NSBP). The NSBP was created in 1991 by the passage of the Intermodal Surface Transportation Efficiency Act (ISTEA). The Program was reauthorized in 1998 and again in 2005. The America’s Byways® collection currently includes 125 designated All-American Roads (27) and National Scenic Byways (98) in 44 States covering approximately 30,000 miles. The U.S. Secretary of Transportation designated the first national roads in 1996.

The America’s Byways Resource Center (Resource Center) was created in 1998 under the Transportation Equity Act of the 21st Century (TEA-21). The Resource Center opened in January of 1999 as an initiative of the FHWA and the Arrowhead Regional Development Commission (ARDC). The Resource Center operates under a Cooperative Agreement signed by FHWA and ARDC. Its primary purpose is to assist in building successful nationally designated byways through positive, proactive, hands-on assistance in planning, preserving, promoting and managing scenic byways. The Resource Center assists the NSBP in several ways. The major focus of work entails providing information, education and training to grassroots byway organizations. The Resource Center also supports the NSBP through conferences, networking, publications and partnership development.
At a minimum, the contractor will review the prior report, Accessibility Byways Training Initiative: Findings and Recommendations, and propose a strategy to develop curriculum and training outlines to maximize the base knowledge of the byway community of accessibility practices, theories and resources. This contractor will assemble relevant materials and design in-person training and distance learning. All major workshops or in-depth training sessions must be delivered by the consultant’s program manager or primary staff person. Basic knowledge and supplemental instructional information may be taught to internal Resource Center staff to augment the larger training objectives. The completed materials must be finalized, field tested and ready the larger byway community no later than October 30, 2009.

1. Determine a full-spectrum training component from the prior report. This spectrum must include field training, self-learning and resources that will be useful beyond the life of this contract. Workshop or traditional training may be included in the final product.

2. Develop a field component or set of tools that can be used for byways across the country.

2. Develop associated user-friendly workbook and/or printable materials.

3. Train internal field staff on all related materials.

4. Develop online resources.

The successful applicant must:

• Demonstrate a proven understanding of 508-compliance regulations, as set forth by the Federal Highway Administration (FHWA)
• Have proven experience in accessibility and training
• Be able to meet with the Program Manager and other staff of the Resource Center at our offices in Duluth, Minnesota
• Allow all deliverables prepared for the Resource Center to become the sole property of the Resource Center
• Comply with Subpart C of 49 CFR Part 29, Government Debarment and Suspension (Non-procurement). Further, the successful applicant shall flow down this requirement to applicable sub-awards by including a similar term or condition in lower-tier covered transactions. See 49 CFR Part 29 for details of this requirement (
• Comply with Subpart B of 49 CFR Part 32, Government-wide Requirements for Drug-Free Workplace (Financial Assistance). See 49 CFR Part 32 for details of the requirement (
• Comply with 49 CFR Part 18, Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments (

Interested respondents to this Request should follow the proposal format below.

PROFESSIONAL SERVICES: The successful applicant shall discuss their process, how they will work and communicate with the Resource Center to provide professional advice and recommendations with respect to the tasks outlined above, and how they will ensure completion of all tasks on time and within budget. Ability to meet the requirements of this Request should be addressed.

EXPERIENCE AND PERSONNEL: The successful applicant shall include in the proposal evidence of its ability to provide sufficient experienced personnel that have successfully completed work similar to what is being asked in this Request. An understanding of the America’s Byways Resource Center’s work and that of the National Scenic Byway Program should also be addressed.

AGENCY/COMPANY INFORMATION: The successful applicant shall include the following, at minimum.
1. Agency/Company name, address, and telephone number, and the same information for any sub-contractor or consultants.
2. Name, title and contact information of Project Manager, as well as a listing of all team members to be assigned to the tasks outlined above, with a brief resume of each.
3. A detailed description of previous relevant experience in accessibility and the development of accessibility-based curriculum and training delivery.
4. Examples of relevant trainings and workshops delivered by proposed team members.
5. A client list, including references and appropriate contact information.

BUDGET: The successful applicant shall include the hourly rates and fringe rates for all key personnel who will perform the tasks outlined above, as well as the agency’s indirect rate. The total budget for this project has been set at forty-eight thousand dollars ($48,000).

All proposals will be reviewed by America’s Byways Resource Center staff and the Arrowhead Regional Development Commission. Finalists will be selected based on the completeness and understanding of the proposal, experience with the Resource Center’s customers and understanding of the tasks outlined in the request. An interview may be required for final selection and will be at the sole expense of the applicant. Upon selection, a written contract will be prepared containing the finalized scope of services, payment schedule and product delivery schedule. A copy of the Accessibility Byways Training Initiative Findings and Recommendations may be obtained by e-mailing your request to:

All proposals will be rated on the ability to demonstrate the following:

1. Understanding of National Scenic Byways Program, America’s Byways Resource Center, and the Resource Center’s customer base (20 points)
2. Relevant work experience (20 points)
3. Understanding of the tasks outlined in the Request (20 points)
4. Fair and reasonable hourly rates for key personnel (20 points)
5. Completeness of proposal (20 points)

Five (5) copies of the complete proposal, including any supporting documents, must be received by 3:00 PM CDT, Friday, May 29, 2009.

Send proposals to:
Chel Ethun, Training Manager
America’s Byways Resource Center
394 Lake Avenue South, Suite 600
Duluth, MN 55802

All questions must be directed by e-mail to:

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