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National Trails Symposium Quad Cities October 2006


Volunteer Signup Form

We appreciate your help in making this the greatest National Trails Symposium ever.
Please fill out this form so we can match your time and interests with our volunteer
needs. Thank you!


Organization or agency


City, State Zip



T-Shirt Size

Is there anyone you would prefer to work with, if applicable to the particular shift?

Do you have any particular skills that could be of service while volunteering?




There will be two volunteer training sessions prior to the Symposium. Volunteers must attend one of these in order to participate; more information about this will be supplied at a later date. Please select the positions you would be interested in working.

List those interested positions numerically in order of preference.

Registration and Information Assistant: Registers attendees as they arrive. Answers questions and provides information to attendees or refers them to the proper source. Assists with any other aspects of registration. Answers questions about the Symposium and Quad Cities.

Greeters: Greets participants at Symposium sessions, events, and registration. Directs people to all events. Answers questions, provides directions and general information to attendees or refers them to the proper source. May also serve as “people movers”; moving participants to plenary sessions, and “ticket takers”; taking tickets at the plenary sessions involving meals. Individuals must be of high energy and have knowledge of facilities in the Quad City Area.

Mobile Workshop Assistants: Provides general assistance to the Mobile Workshop Coordinators with mobile workshop efforts during the Symposium. Staffs the mobile workshop information table, providing information to attendees. Mobile Workshop Assistants will report to Mobile Workshop Coordinators for staffing and schedule. Those volunteers with prior knowledge/experience about workshops are encouraged to volunteer.

Transportation Assistants: Assists with transportation efforts during Symposium. Directs people to buses and helps load buses and takes tickets. Where applicable, puts water and lunches on vans and buses for participants.

Room Hosts: Greets people, checks for conference nametags; appropriate color that day. After session has begun, encourages people to take available open seats in the front of the room. Acts as a liaison between the session moderator and the Audio/Visual Floater. Assists presenters with handouts. Collects evaluation forms. Coordinates any housekeeping announcements. Notifies convention center when drinking water and clean glasses are needed for speakers. Organizes and straightens out room before and after sessions. If applicable, places speaker name cards on front table.

Audio/Visual Floater (A/V): Acts as a liaison between the presenters/session moderators by providing assistance with audiovisual equipment if a problem arises. Must be familiar with a variety of audiovisual equipment and software (i.e. PowerPoint). Should have the ability to troubleshoot any problems and make any needed repairs to get the equipment up and running as quickly as possible.

Exhibit Hall: Help with setup and take down at Expo and any other place that needs assistance. May require some vigorous labor. (Wednesday October 18th , Thursday October 19th , Saturday afternoon/evening October 21st )

Auction: Help set out items to look attractive for silent and live auctions. Stay at booths to keep watch over items.

Party: Assists with setup, decorations, serving food, taking tickets and cleanup. Assists with setup and teardown of entertainment.



Remember that some positions only require volunteers for certain days and hours, if your hours of availability do not match these positions you will not be assigned to them. Most positions will last 4 or more hours.

Please select days and times that you are available.

Wednesday, October 18




Thursday, October 19




Friday, October 20




Saturday, October 21




Sunday, October 22





Questions or Comments?



I understand that I will not receive any compensation for volunteering at the 18th National Trails Symposium and that volunteers are NOT considered to be employees of American Trails, Iowa DNR, Illinois DNR, Quad Cities Convention & Visitors Bureau, nor any sponsor for any purpose. Volunteers are protected under certain State and Federal laws and under American Trails' liability insurance except in the case of the volunteer's gross negligence. I willingly agree to comply with the stated and customary terms and conditions for participation. Safety is always first! If I observe any unusual circumstances and it affects my readiness for participation and/or in the program itself, I will remove myself from participation and bring such to the attention of the nearest official immediately.


By submitting this form, I do hereby volunteer my services to assist American Trails in coordinating the 18th National Trails Symposium.

Where to find it:


Won by Joe Walker, from Denton, Texas:




Updated October 31, 2006

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